Parish Council

Email Parish Council: pc@stjosephbaraboo.org

The Parish Council is one of two advisory councils to the pastor. Its role is to assist, advise, and support the pastor in the formulation of goals and a vision for the future spiritual growth of the parish community.

2016 - 2017 Council Members

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Parish Council Commissions

Life Long Faith
Formation Commission
Social Justice
Commission
Parish Life
Commission
Parish Liturgy
Commission


The Lifelong Faith Formation Commission

Guiding Principle:
The firm belief  that “adult faith formation, by which people consciously grow in the life of Christ, through experience, reflection, prayer, and study, must be ‘the central task in this catechetical experience,’ becoming ‘the axis around which revolves the catechesis of childhood and adolescence as well as of old age.”  (Our Hearts Were Burning Within Us by the United States Conference of Catholic Bishops)

Purpose:
The Parish Lifelong Faith Formation Commission accomplishes its mission of assisting the pastor and staff in providing for the parish’s catechetical and evangelical efforts by:
  1) Supporting the pastor and the staff in their efforts to provide for the faith formation and the education programs for all members of the parish.
  2) Assisting the pastor and staff with the identification and training of potential catechists.
  3) Being vocal in their support of Lifelong Faith Formation.
  4) Assisting the staff in the planning of the calendar year for Lifelong Faith Formation and monthly GIFT programs.
  5) Working collaboratively with other parish ministries to ensure an integrated approach to the parish’s catechetical efforts.

Commission Membership:

  1) A general invitation to the parish, via bulletins & newsletters, seeking interested participants
  2) Calling on representatives from each walk of life to be part of the Commission, i.e.

• Single adult
• Senior Adult
• Parent of teenager
• Catechist
• Parent of Catholic School child/ren
• Parent of pre-school child/ren
• Catholic School Principal
• Children’s Liturgy of the Word Minister

  3) One/Two members of the Parish Pastoral Council

(Attachment for ARTICLE V, SECTION 2)
Adopted February 18, 2009

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The Parish Social Justice Commission

Guiding Principle:
The firm belief that “Social justice can be obtained only in respecting the transcendent dignity of man.”  (Catechism of the Catholic Church, para. 1929)

Purpose:
  1) To assist the pastor and the parish in gaining a deeper understanding of Catholic social justice teaching and how these teachings pertain to their daily life and decisions.
  2) To coordinate and give direction to the representatives from organizations already working on Social justice issues in and around the parish.
  3) To determine gaps in current social justice activities and coordinate programs and activities  that would fill those needs.
  4) To act as a resource for school and Faith Formation faculty who want to include Catholic social justice teaching in their classes.

Commission Membership
  1) General invitation to the parish, via bulletins, seeking interested participants
  2) Calling on representatives from groups already working in or around the parish:

• Homeless Haven
• Baraboo Food Pantry
• Children’s Giving Tree
• S.A.L.T
• St. Vincent de Paul Society
• Haiti Twinning Program
• Right to Life
• Salvation Army
• Someone well versed in environmental issues

  3) One/Two members of the Parish Pastoral Council
  4) Staff liaison

(Attachment for ARTICLE V, SECTION 2)
Adopted February 18, 2009

 

Catholic Social Teachings

As Catholics we are called to serve one another, especially the poorest members of society.   Modern Catholic social teaching is the body of social principles and moral teaching that is articulated in the papal, conciliar, and other official documents issued since the late nineteenth century and dealing with the economic, political, and social order.  The depth and richness of this tradition can be understood best through a direct reading of these documents.  These teachings help us to fulfill Jesus' command "love each other as I have loved you."

The United States Conference of Catholic Bishops has highlighted seven main themes to the Catholic Social Teachings:

  • Life and Dignity of the Human Person
  • Call to Family, Community, and Participation
  • Rights and Responsibilities
  • Option for the Poor and Vulnerable
  • The Dignity of Work and the Rights of Workers
  • Solidarity
  • Care for God's Creation

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St. Joseph Parish Life Commission

Guiding Principle:
As God did not create man for life in isolation, but for the formation of social unity, so also "it has pleased God to make men holy and save them not merely as individuals, without bond or link between them, but by making them into a single people, a people which acknowledges Him in truth and serves Him in holiness." Dogmatic Constitution on the Church It is from the parish that the Proclamation of the Gospel goes forth.  “The parish exists not for itself, but for the Mission of Christ.  And so people are called forth to minister to one another in the parish community, as well as to those around them where they live and work.”  (NCCB)  After the family, the parish is the focal community of Catholic life, and therefore it is vital that the parish work to build up the local Body of Christ through hospitality and pastoral care.

Purpose:
  1) To assist parish staff and other parishioners to identify and welcome individuals new to the parish.

• Develop a process and materials for use in welcoming new individuals to St. Joseph Parish
• Establish Registration Sundays and other Welcoming events
• Work with the Liturgy Commission to identify and train ushers and greeters for weekend and holyday liturgies

  2) To assist parish staff and other parishioners to invite and support parishioners.

• Establish neighborhood support or care groups within the parish
• Help conduct events as Commitment Sundays and Ministry Fairs
• Provide volunteer assistance for families and individuals experiencing physical or mental hardships.
• Coordinate parish social events

  3) To create and maintain appropriate education of the commission, volunteers, and the entire parish.

• Scriptural and doctrinal basis for ministry of hospitality
• Specific education/training sessions created for volunteers, with follow-up.

Commission Membership
  1) General invitation to the parish, via bulletins, seeking interested participants
  2) Calling on representatives from various church groups to be part of the Commission, i.e.

• Knights of Columbus
• St. Joseph Faith Formation
• Council of Catholic Women
• Usher/Greeter Ministry
• Daughters of Isabella
• Mothers’ Group
• St. Joseph School                               

  3) One/Two members of the Parish Pastoral Council

(Attachment for ARTICLE V, SECTION 2)
Adopted February 18, 2009 

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The Parish Liturgy Commission

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ARTICLE I - MEMBERSHIP:  ORIENTATION, NOMINATION AND ELECTION

Section 1: Election of new Parish Pastoral Council members shall take place in the spring of each year, with the new members taking office July 1st.

Section 2: Not later than sixty (60) days prior to each annual election, the Council Convener shall appoint a nomination/election committee. The committee’s responsibility shall be as follows:

  1. Nominate at least six candidates for a ballot in which three members will be elected to the Parish Pastoral Council. The candidates should be as representative as possible of the parish community.
  2. The Committee will provide an opportunity for any interested person to submit a nominee — including him or herself — to the committee for its review and recommendation for possible candidacy.
  3. The Committee will provide each nominee with information on duties and responsibilities of the Parish Pastoral Council.
  4. No person shall be deemed nominated unless s/he informs the committee of a willingness to serve if elected. The names, biographical information and a recent photo of each candidate will be made available to the parish two weeks prior to the election.
  5. Provide ballots — including absentee ballots — and administer, supervise, tabulate and record the election; resolve a tie vote by lot; and announce the results to all of the candidates and Council officers.

Section 3: The election of members to the Council shall be by ballot after each week-end liturgy on one weekend in June.

Section 4: At each annual election, three members shall be elected for a term of three years to fill the vacancies of the members whose terms are due to expire. A fourth member will be appointed by the Pastor.

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ARTICLE II - VACANCIES, REMOVALS, APPOINTMENTS

Section 1: Any member of the Council may resign by filing a written resignation with the Convener of the Parish Pastoral Council.

Section 2: At any meeting of the Council, any member may be removed for good cause by a vote of three-fourths of the Council. Any member whose removal has been proposed shall be given an opportunity to be heard at the meeting. Good cause includes failure to perform duties as a Council member without good reason.

Section 3: Any Council member who has three consecutive unexcused absences or a total of four absences within a twelve-month period is automatically removed from the Council. The Council Secretary shall be responsible for notifying, in writing, a member who has two absences in a twelve-month period, that an additional absence will result in automatic removal from the Council. The Secretary shall notify the Council of such a notice being sent. A replacement Council member will be selected as provided in section 4.

Section 4: A vacancy among the Council members shall be filled for the unexpired term by appointment of the Convener, subject to the approval of the Council.


ARTICLE III - OFFICERS

Section 1: The officers of the Council shall be a Convener and a Secretary. These officers and the Pastor shall comprise the Council Executive Committee. They shall be chosen by the Council after the annual election and shall serve for one-year term, being eligible to succeed themselves. The ex-officio members of the council are ineligible to serve as Council officers.

Section 2 / The Convener shall:
a. organize and coordinate the activities and process of the Council and assist in preparing the agendas.

b. conduct all meetings of the Pastoral Council.

c. appoint, with Council approval, the liaison to each commission or committee.

d. be an ex-officio member of all Commissions of the Council.

e. supervise implementation of all decisions of the Council and its effective operation.

Section 3 / The Secretary shall:
a. keep an accurate record of the minutes of all Council meetings

b. provide a copy of the previous meeting’s minutes and the forthcoming meeting’s agenda to the parish office, in the week prior to the Council meeting

c. maintain the official list of all Council members and their terms of office, the list of Commissions serving the Council, the names of the officers of the Council, and the names of the Commission Chairs and Commission members

d. keep a current record of attendance of members at Council meetings

e. notify all Council members of both regular and special meetings

f. report to the Council all communications; handle all correspondence as directed by the Council

g. perform such duties as the Convener of the Council may direct, consistent with this office.


ARTICLE IV - MEETINGS

Section 1: Regular meetings of the Council shall be held at such time, place and date as the Council may designate.

Section 2: The agenda shall be prepared in advance by the Executive Committee, which consists of the Convener, the Secretary and the Pastor. Parishioners may submit items for the agenda to the Convener two weeks in advance of the scheduled meeting. Realizing that reflection and dialogue are an important means to growth in faith, Council members should spend some agenda time in prayer, reflection and study.

Section 3: When an item arises at a Council meeting that relates to a person’s right to privacy, the Council shall adjourn to closed session.

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ARTICLE V - COMMISSIONS

Section 1: The Commissions, being subject to the authority and directions of the Council, are responsible for the following functions:
a. to identify the needs of the parish;
b. to communicate these needs to the Council;
c. to formulate long-range goals and objectives after prioritizing needs;
d. to develop means to implement the goals and objectives;
e. to submit the proposed means to the Council in accordance with ARTICLE X, Section 4, of the CONSTITUTION OF ST. JOSEPH PARISH PASTORAL COUNCIL;
f. to communicate with the Pastor about the implementation of goals and objectives;
g. to maintain communication with the proper Diocesan Offices for guidelines and support;
h. to maintain communication with the parish concerning programs, encouraging active support and involvement;
i. to provide ongoing formation of the Commission members through workshops, study, spiritual formation, etc.

Section 2: Membership and responsibilities of the Council Commissions are spelled out in ARTICLE XI of the CONSTITUTION OF ST. JOSEPH PARISH PASTORAL COUNCIL

Section 3: All Commissions are responsible to and interact with the Council by making recommendations consistent with the overall parish mission. The Commissions are the working bodies of the Council, which implement the Council’s priorities. Each commission shall be responsible for drawing up guidelines which determine its goals and operating procedures, and shall submit these to the Council for review.

Commission Chairs should meet with the Council as a body once a year.

Section 4: Any elected or appointed Commission member who has three absences within a twelve-month period is automatically removed from the Commission. The Commission Chair shall be responsible for notifying in writing a member who has two absences in a twelve-month period that an additional absence will result in automatic removal from the Commission. The Chair shall notify the Convener of the Council of such notice being sent. A replacement Commission member will be selected as provided in Section 6.

Section 5: A vacancy among the elected or appointed members of the Commission will be filled for the unexpired term by appointment by the Chair subject to approval by the Commission.

Section 6: A quorum for Commission meetings shall be two-thirds of the membership of that Commission. The usual method through which the Commissions implement discernment shall be consensus, as described in ARTICLE X, Section 2 of the CONSTITUTION OF ST. JOSEPH PARISH PASTORAL COUNCIL.

Section 7: A member of the Council shall serve as a liaison on each Commission as per the Constitution in ARTICLE V, Section 1.


ARTICLE VI AMENDMENTS TO BYLAWS

Amendments or revisions of the bylaws shall be adopted through discernment and consensus decision-making by the Council.

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CONSTITUTION OF ST. JOSEPH PARISH PASTORAL COUNCIL

MISSION STATEMENT OF ST. JOSEPH PARISH

We the people of St. Joseph Parish: must proclaim the Good News of the Kingdom of God, through celebration of the sacred mysteries, proclaiming and teaching God’s word and serving the needs of the parish and community.

Adopted May 27, 1968. First revision January 14, 1980. Second revision in accordance with the new code of canon law (1983) February 22, 1990. Adopted March 20, 1990. Third revision October 1992. Fourth revision June 16, 1994. Fifth revision January 25, 1996. Sixth revision January 21, 2010. Seventh revision February 20, 2014.

ARTICLE I - NAME

Section 1. This organization shall be known as the St. Joseph Parish Pastoral Council of Baraboo, Wisconsin 53913.


ARTICLE II - PURPOSE OF THE PARISH PASTORAL COUNCIL

Section 1. The Pastoral Council is the coordinating and unifying structure of the parish community. It is a means of achieving full participation by the entire parish in the mission of Jesus as revealed in the gospels. Through proclamation, community service and celebration, all Council members will have a voice in encouraging, guiding, and directing the various aspects of parish life.

Section 2. The Council is a parish in miniature. Its members gather the thoughts of the community and discuss them until some general agreement has been reached, then translate this consensus into parish goals. They guide the actions of the parish community in order to reach the desired goals. The Council helps the Pastor identify pastoral needs in the parish, plan pastoral programs and improve pastoral services.

Section 3. The Council, after prayerful deliberation, shall formulate policy and facilitate decision-making either within the Council or by referral to the appropriate Commission(s). It shall be involved in the planning, operation, and maintenance of the parish, with a vision for the future and a strong basis in stewardship. It shall provide leadership in fulfilling the mission of the parish: worship, liturgy, education, service, social concerns and outreach.

Section 4. The Council shall strive to foster good communication and to provide for the needs of the entire parish family. The Council shall cooperate with other parishes and shall be in contact with diocesan agencies, contributing and receiving information that would benefit both the Council and the Diocese.


ARTICLE III - SCOPE

Section 1: The Council, after prayerful study and dialogue, shall develop and maintain the parish mission statement and formulate policies concerning parish and pastoral matters.  The Pastor’s presence and active participation in the dialogue is a necessary element in the process of formulating policy.  The Council’s policy decisions are to be consistent with faith and morals, civil and church law, and diocesan policy.  The Council in this way reflects the working union of the parish with both the diocese and the Universal Church.

Section 2: All members of the Council, sharing the pastoral responsibility that is theirs from their baptismal commitment, should work together to determine what is best for the parish.


ARTICLE IV - CHARACTERISTICS OF THE PARISH PASTORAL COUNCIL

A Pastoral Council is PRAYERFUL.  Its members are persons of prayer and the Council spends time in prayer together.

A Pastoral Council is DISCERNING.  Out of its spirit of prayer, it discovers the concerns, experiences, and needs of the church community in order to bring about appropriate pastoral responses.

 A Pastoral Council is VISIONARY.  It provides vision and direction by establishing priorities and setting policies in cooperation with the Pastor / pastoral team who are part of the process.  Acknowledgment of the Pastor’s responsibility in relation to the Bishop is part of the context of these deliberations.

A Pastoral Council is EMPOWERING.  It strives to recognize and acknowledge the gifts found in God’s people and to enable each person’s gifts to surface, to be shared and organized for the building of the faith, and finally, to be celebrated.

A Pastoral Council is RESPONSIBLE.  It oversees and mobilizes the time, gifts and energies of the parish for the benefit for all.  It recognizes we are stewards, called to manage these gifts for a limited time, responsible to God, who entrusts them to us.

A Pastoral Council is REPRESENTATIVE.  It is a representative body rather than a body of representatives.  Each Council member is a minister to the entire parish community, rather than a spokesperson for a particular segment of it.

A Pastoral Council is PROPHETIC.  The fullness of God’s word opens it to broader vision of the Church and of issues of justice, peace, reconciliation and charity, not only in its own parish community but as part of the worldwide People of God.


ARTICLE V - MEMBERSHIP OF THE PARISH PASTORAL COUNCIL

Section 1: The Parish Pastoral Council will consist of twelve parish members along with ex-officio members.

a. At least two-thirds of the Council should be made up of appointed or elected parish members. The remainder may be ex-officio.
b. Three members will be elected annually and the fourth member will be appointed by the Pastor.
c. The selection procedure for the new Council members will be governed by the current Council.
d. The term of office of Council members will be for three years, with one-third being chosen annually.
e. No council member will serve more than two consecutive terms.

Section 2: All registered members of the parish, eighteen years of age or older who are fully initiated members of the Church (Baptism, Eucharist and Confirmation), shall be eligible to serve on the Council. Employees of St. Joseph Catholic Church are ineligible to serve as elected members of the Council.

Section 3: The tenure of office of members of the council shall start with the new fiscal year, July 1.

Section 4: A vacancy on the Council shall be filled for the unexpired term by appointment of the Convener, subject to the approval of the Council (Council Bylaws, II, 4).

Section 5: At least one member from the Council shall serve on each of the following Commissions, but not as commission chairs.

(1) Liturgy Commission
(2) Parish Lifelong Faith Formation Commission
(3) Social Justice Commission
(4) Parish Life Commission


ARTICLE VI - MEETINGS

Section 1: Meetings of the Council shall be held in a place convenient to the members as designated by the Convener and/or Pastor.

Section 2: Regular meetings of the Council shall be held monthly. Monthly meetings may be skipped by Council consensus.  All regular meetings of the Council shall be open to all members of the parish, and notice of such meetings shall be published in the parish bulletin the Sunday prior to the Council meeting.

Section 3: Special meetings of the Council may be called by the Pastor or Convener on seven days notice to each council member. In case of emergency, a meeting may be called as soon as possible.

Section 4: The Council minutes shall be posted or published on or before the Sunday prior to the next regular meeting.


ARTICLE VII - OFFICERS

The officers of the Council shall be a Convener and a Secretary.  These officers and the Pastor shall comprise the Council Executive Committee.  They shall be chosen by the Council after the annual selection process and shall serve a one-year term, being eligible to succeed themselves.  The ex-officio members of the council are ineligible to serve as Council officers.


ARTICLE VIII - TRUSTEES

Section 1: There will be two lay Trustees, who are to be practical communicants of the congregation and chosen from the congregation.

Section 2: The roles of the Trustees shall be that of Secretary and Treasurer of the parish corporation.

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ARTICLE IX - RELATIONSHIP OF PASTOR TO PARISH PASTORAL COUNCIL

Section 1: The Pastor of the parish presides over the Council and serves as chief administrative officer of the parish.  The Pastor is to maintain an openness to the guidance of the Holy Spirit at all Council meetings.  He shall aid the Council in building a community of faith and shall foster an atmosphere of trust among Council members.  The Pastor is to provide the necessary communication between the Council and its committees or Commissions.  The Pastor shall assist in formulating the Council agenda and shall share in the dialog that leads to the formation of policy. 

Section 2: The Pastor is responsible for approving and/or executing the policies formulated by the Council.  If the Pastor judges that a decision is contrary to Church teaching or discipline, or violates a diocesan norm, the Pastor may withhold execution, giving to the Council the reasons.  Since the Pastor is accountable for the parish to the diocesan bishop, and in this sense is responsible for the spiritual life of each parishioner, Council members must be open to reconsideration of a decision in light of this responsibility.  If a mutually satisfactory agreement cannot be reached, the Pastor or the Council may refer the matter to the Conciliation and Arbitration Board of the diocese. 

Section 3: For acts of extraordinary administration involving finances, a proxy must be obtained from the Bishop according to a formula specified by him.


ARTICLE X - MANNER OF OPERATION

Section 1: The Council’s manner of operation shall be communal discernment; that is, determining whether a decision is in accordance with God’s will of the majority.  Discernment shall be achieved through prayerful reflection, gathering of information and shared wisdom. 

Section 2: The usual method through which the Council implements discernment shall be consensus.  Consensus is a group process in which each Council member expresses his/her opinion on a matter proposed for a decision.  Each member shall listen carefully to all other members with an attitude of openness to each person’s unique perspective.  No actual vote shall be taken if consensus has been achieved and each Council member can gracefully accept and support a decision, even though not in complete agreement with it.

Section 3: If consensus is not reached, then the Convener shall call for a majority vote. 

Section 4: The Council is a consultative body, and all major concerns and issues shall be brought before it for consideration.  The Council may act upon the concern, or it may refer the concern to the proper commission for study and a response or delegated action. 

Section 5: If as a result of physical or mental incapacity, the Pastor is unable to fulfill his obligations to the parish, the Convener shall contact the Offices of the Diocese of Madison.


ARTICLE XI - COMMISSIONS

Section 1: The Council shall have Commissions which shall be established to address the following areas of parish life: Liturgy, Parish Lifelong Faith Formation, Social Justice, and Parish Life.  Other Commissions may be formed as deemed necessary.

Section 2: All of the Commissions are responsible to, and interact with, the Council by making recommendations consistent with the overall parish mission.  The Commissions are the working bodies of the council which implement the Council’s priorities.

Section 3: All Commissions shall have a liaison chosen from the Council, who will not be the Commission Chair.  A Commission Chair will be elected from Commission membership.  A Secretary shall be selected by the members of each Commission.  Records shall be kept of all Commission meetings and a copy kept on file at the Parish Office.  All Commission reports will be delivered to the Parish Office for distribution.

Section 4: The Council shall evaluate and encourage each Commission on an ongoing basis.

Section 5: The principle of subsidiarity shall prevail in the Commission structure so that decisions are made on the most appropriate level.  A quorum for Commission meetings shall be two-thirds of the membership of that Commission.  The usual method through which the Commissions implement discernment shall be consensus, as described in ARTICLE X, SECTION 2 above.


ARTICLE XII - PARISH ORGANIZATIONS

In order to coordinate and unify the parish, all parish organizations will report annually, in writing, to the Council through the appropriate Commission.  This report shall summarize accomplishments and goals and shall be submitted by June 30 of each year.

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